The Oxfordshire

The Oxfordshire Golf Club
The Oxfordshire - Rycote Lane - Milton Common - Thame - Oxfordshire
01844 278300

Captain’s Meeting

Friday 7th April 2017

Present:  Carl Rundgren (CR), Justin Barnes (JB), Sean Wilson (SW), Chris Millard (CM), Charlie Varley (CV)

Apologies: None

Previous Minutes: Accepted

Outstanding Item from last meeting:

  • Thames Valley banner- CR and JB to look at this for size and if right size to be fitted into the starters hut on the 1st hole.


1)      Pro Shop (JB)

  • Casey settled into the team very well. CM mentioned how friendly and helpful he had been. Both Casey and Michael did a very good job whilst Ben and JB were away for Captains tour.
  • Lots of stock now in, ready for members and guests to purchase.
  • New simulator now in, offer being run this month is second hour of use is half price. This would be used for fitting clubs with Casey being already trained to do this from his time at a large golf retailer.
  • I Care cards were in place and all seemed ok with the system. CM reported that this had worked well for him.
  • 19 new members signed up in the last month, with a mix of mainly intermediates and flexi members.
  • Discussion took place of perhaps introducing member’s induction nights or tune up evenings. JB to look into possibilities and report back at next meeting.


2)      Golf Courses (SW)

  • New casual member of the team would be starting in Mid-May, still recruiting for a couple more summer staff.
  • SW and Max had completed a first Aid course that week and were now fully qualified.  Allan Petrie had also qualified.
  • Greens had recovered well from coring with wetting agents applied. The sprinklers had all been fired up now and only two stations were not working, these would receive repairs.
  • 31 Tees had been sand injection gradened with remaining 61 tees being cored and top dressed with sand and seeded with Rye grass and fertilised.
  • Greens had been fed and top dressed, CM mentioned how good they had been and wanted to pass on his thanks to the team.
  • Aprons had been gradened in a two meter stretch to get to the worse of the thatch and these over seeded.
  • The fairways had been sprayed with weed killer and Iron for colour.
  • Ropes, some of these would remain out to promote better movement of traffic and to keep buggies from approaching green that could be deemed as unsafe. Other holes a white line would be painted across the approach with signage.
  • Big project being completed is the bunker on the RHS of the 4th hole. This has been completely excavated, and new draining added, and then backfilled with stone and tarpaulin then re-filled with sand.
  • Upcoming works- the greens would be scarified and top dressed on the 23rd April.
  • The club was investing in news green keeping equipment to the tune of £60k with a new greens and tees mower being added, a new tractor as well as a weather station and a leaf blower. Much needed equipment which would make a difference to the conditioning of the course.

3)      Members Tee Times (All)

  • The new times are now in operation. There were very mixed opinions collected by CM and CV so all agreed that it would be a good idea to see how the new times worked for all members and if changes needed to be made then this could be discussed later in the year and implemented at the end of the season.

4)      Managers’ Report (CR)

  • New Ops Manager- CR delighted that following a number of interviews he had decided that JB would be the New Ops Manager. All there congratulated him.
  • F&B manager- currently being recruited and hope to have an agreement with a candidate by early next week
  • Bar refurbishment- new taps in place as of Tuesday 11th April, Brands being served will be Guinness, Heineken, Fosters and Coast to Coast Craft ale, New bottle selection already in place. New Mobile Heineken draught beer unit will be onsite. This will give us ability to serve draught on large event days down at the halfway house or up on the terraces.
  • New menus- covers and updated menus in all food service areas as of today
  • Simulator- Vinyl for three windows will be installed on Thursday next week, JB arranged an acoustic foam to go onto these frames, Final bits to be in place in the next couple of weeks but seems to have gone down well with the Membership thus far.
  • Greenkeeping Equipment- Paul Gibbons had agreed new equipment being purchased to the tune of £60k to improve cutting of the courses and facilitate more heavy work. Thanks to the Board for this investment.
  • Refurbishment and Reconfiguration of back office, this to be completed over the next month, this will become sales and events office, with the glass office becoming the Operation office headed by JB.
  • Changerooms- currently working on a project to upgrade lighting to LED and have movement sensors.
  • Pro Manager challenge with JB and CR winning two from two thus far with winnings all going to Captains Charity.
  • Upcoming Events- Easter Sunday Lunch and Easter Egg Hunt on 16th April, Two for One night- date TBC but will be Mid May and Abba Tribute Night- Music and BBQ- 8th July

5)      Captains Report (CM)

  • Captains tour to Villa Moura had been very successful with Peter Simmons winning and generously donating the winnings to the Captains Charity. Nearly £1.5k had been raised thus far.
  • The matches had not stared well with the Oxfordshire losing three out of three games played thus far.
  • Good comments received about course, so reiterating thanks to the Greenkeeping team.
  • Start of season had been good, with numbers playing competitions up on last year.

6)      AOB (All)

  • JB announced that the Blue and Black tees were now out.
  • CM said that there was a big Match against Woburn on the 13th May, all present wished the team the best of luck.
  • CV mentioned that it would be welcomed if more information about the course and course works could be sent out to the members. JB and SW would discuss further.

7)      Date of Next Meeting

  • TBC

Minutes Taken by: Carl Rundgren



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